Record every order in your accounting system in near real-time
- Post each order into your accounting as it happens
- Track individual customers and items in the sale
- Automatically match existing customers and items
- Create new customers or new items on the fly
- Record every discount and coupon code detail
- Record sales taxes collected per state
- Record order notes
- Record shipping income and details including tracking info
- Track gift card charges, coupons and more
- Use transaction classes for improved reporting
- Granularly map field level details from your sales channel to accounting
Manage returns and refunds with ease
- Create credit memos or refund receipts for every return
- Create credit memos or refund receipts for every return
- Automatically update inventory of returned items
- Reverse the right account for every return to simplify reconciliation
Break out your orders into separate accounts for easier reconciliation.
- Post orders differently for each marketplace, online store, point of sale location, or third party application
- Specify different settings for order types: B2C, B2B, or POS
- Post orders into different accounts based on the payment processor
- Post orders into different accounts based on order status
- Create sales receipts for paid orders and invoices for unpaid orders
- Use different settings for different types of orders
- Separate rules for posting sales and refunds
Automatically update inventory with every sale
- Update the inventory level in your accounting as sales are posted
- Works with group items, assemblies and bundled products
- Works with QuickBooks Advanced inventory module
Record all your payment, shipping and marketplace expenses
- Record fees into the expense account of your choice
- Track fees as a group or map every granular fee type
- Bring in fees with every payout
- Connect your payment processor and shipping app to bring in fees for every order
Summarize all your orders per day
- Create a summary sales receipt or invoice for all sales including the items ordered, discounts and taxes collected
- Group all your sales per day instead of tracking every individual sale
- Reduce the number of transactions created in your accounting system while still keeping your financials accurate
- Automatically matches existing items in your accounting
Automatically update inventory at the end of the day
- Update the inventory level of all the items sold in a given day
- Minimize inventory updates throughout the day
Break out your order summary into separate accounts for easier reconciliation
- Post a summary of all your orders for each marketplace, online store or point of sale location separately
- Post the summary into different accounts based on the payment processor
- Post the summary into different accounts based on order status
- Use different settings for different types of orders
- Separate rules for posting sales and refunds
Manage returns and refunds per day
- Create credit memo or refund receipt for all refunds within a given day
- Automatically update inventory of returned items in a given day
- Reverse the right account for every return to simplify reconciliation
Record all your income accurately
- Record sales income from every payout into the right credit account with a simple journal entry
- Record debit journal entries for discounts and coupons
- Record debit journal entries for refunds and shipping expenses
- Record credit journal entries for shipping income
- Record sales taxes collected
- Map to existing bank accounts or automatically create new accounts in your accounting system
Record all your expenses accurately
- Record sales related fees into the right expense account with a simple journal entry
- Record fulfillment related fees into a separate expense account
- Record advertising and other fees in to a separate expense account
- Record all other fees at a granular fee level or group them as "Other expenses"
Record all your transfers and deposits accurately
- Track the deposit into the accurate income account
- Track your account reserves in a separate account
- Track your carried balance for easy reconciliation
Breakout payouts from each marketplace and payment processor
- Record entries for each marketplace and payment processor into separate accounts
- Map to existing accounts or create new ones on the fly
- Track your payouts separate for easy reconciliation and monthly closing
Use clearing accounts to reconcile and close books with ease
- If you record each sale or a daily summary, you can use clearing accounts to track income from sales as they come in
- Once a payout is received, you can match it against your clearing account to fully reconcile your income and expenses
Ecommerce requires more complex accounting and workflows. We can help you simplify.
We understand that simple isn't always better—especially in accounting. Shortcuts often mean incomplete or unreliable information, which can lead to costly mistakes. That’s why Webgility offers the perfect blend of automation, flexibility, and expert support.
Our solution is more than just automated accounting. It’s a tailored system designed to optimize your workflows, ensuring your ecommerce clients receive accurate, timely reports that reflect the dynamic nature of their businesses. And with personalized, five-star onboarding and support, you're never alone.
Why Webgility?
Features and solutions to fit your client’s needs — Whether you’re working with a few ecommerce businesses or transitioning your entire practice to this niche, we provide the right solutions that allow you to cater to each client’s unique needs.
Automation without compromise — With Webgility, you don’t just automate your accounting—you perfect it. You get the flexibility to automate where it makes sense, without sacrificing the accuracy or customization needed to handle the intricacies of ecommerce.
Experience-driven — Our platform is built on decades of experience in both accounting and ecommerce, so we know what works and what doesn’t. We’ve crafted a system that is tailored for accountants and bookkeepers looking to scale their operations efficiently.
Five-star customer support — What makes us different? You can always talk to a real person when you need help. From onboarding to ongoing support, our team is here to ensure that your business runs smoothly. In fact, we offer the best onboarding in the industry, setting you up for success from day one.
"The features are unmatched. I have seen many companies come and go who try to integrate QuickBooks Products with eCommerce platforms, but none as professional and long-lasting as Webgility."
"Partnering with Webgility has allowed my company to expand into the fast growing world of e-commerce. Webgility allows you to earn commission for referring clients to a solution that they need."