Top 5 Etsy Accounting Software in 2025

Despite Etsy popularity, it doesn't provide a built-in accounting tool to help sellers manage their finances. This means sellers are left to handle tasks like bookkeeping, inventory tracking, taxes, and expense management on their own.

The good news is that there are many accounting software that you can integrate with Etsy and handle your accounting smoothly.

This post will explore the best Etsy accounting software and how it integrates with your shop. We will also compare their features and pricing to help you find the best software.

Key features to consider when choosing the right accounting software for Etsy sellers

1. Expense tracking

You need to monitor your Etsy expenses in real-time to help you evaluate your shop's performance. By tracking your expenses, you can adjust pricing and determine areas where you can reduce costs. 

The accounting software should allow you to easily record and categorize expenses, such as shipping costs, payroll, Etsy fees, supplies, and advertising costs, in real time.

2. Inventory management

The software should track inventory, updating stock levels automatically with each sale or purchase. This is especially useful for sellers with large or customizable product ranges, helping prevent stock errors and shortages.

3. Sales tax management

Etsy operates in over 50 countries making sales tax complex. This right accounting software should apply the correct tax rates based on the buyer’s location, track sales tax collected, and generate tax reports for filing.

4. Multi-currency support

For international Etsy sellers, multi-currency support is essential. Your software should handle payments in various currencies, convert them automatically, and account for exchange rates, taxes, and fees for accurate reporting.

5. Invoice and payment tracking

If you sell custom items on Etsy, invoicing is essential. Use accounting software that generates professional invoices, sends them to clients, and tracks payments efficiently.

Best Etsy accounting software in 2025

Here’s our list of the best Etsy accounting software that manages your inventory and finances and helps you focus on scaling the business!

1. QuickBooks integrated with Webgility

QuickBooks is an accounting software trusted by over 7 million customers globally. It can help online markets manage their finances efficiently. Developed by Intuit, it offers invoicing, expense tracking, payroll, tax preparation, and financial reporting features. 

Key features of QuickBooks

• Generate profit and loss statements: QuickBooks Online allows you to generate profit and loss statements, also known as income statements. You can easily view your finances to evaluate whether your business is profitable or operating at a loss.
• Reconciliation: QuickBooks imports your Etsy orders as sales receipts or invoices, reducing manual data entry errors. It matches Etsy payments to bank transactions, ensuring seamless reconciliation, so your books stay accurate without extra effort.
• Inventory management: QuickBooks’ inventory management tool updates your stock as items sell or new supplies arrive. Thus, you’ll always know what’s flying off the (virtual) shelves and what you need to restock, helping you stay ahead of demand.
• Seamless Multi-currency support: QuickBooks makes it simple if you cater to international buyers. You can send invoices, track transactions, and generate reports in multiple currencies. Plus, it allows you to assign specific currencies to different customers, streamlining your global sales process.
• Centralized tax management: It organizes your expenses into tax categories and tracks sales tax on income and expenses. This helps you to know how much you owe and avoid last-minute tax season stress.
• Invoicing: QuickBooks Online lets you create professional, personalized invoices in seconds. Use customizable templates, add your logo and colors, and include VAT, discounts, shipping, and payment details.

Why should you connect QuickBooks to Webgility?

For instance, a QuickBooks user on Reddit shared their concerns on inaccurate reports.

You can integrate Quickbooks to your Etsy store through Webgility for automated accounting. It syncs sales, fees, invoices, and inventory in real time, minimizing errors and streamlining bookkeeping.

Benefits of integrating Webgility with QuickBooks

• Download and post Etsy orders to QuickBooks: With Webgility's QuickBooks integration, managing Etsy orders is seamless. You can automatically download and post orders as sales receipts, invoices, or estimates. Plus, you can choose between journal entries or transaction-level posts, track discounts and payment methods, and easily sync refunds based on date range or order status.
• Simplify Etsy inventory management: Webgility syncs inventory and pricing with QuickBooks, preventing overselling. It updates on your schedule and offers forecasting for better planning.
• Business performance metrics: Webgility’s analytics provides insights into Etsy products, customers, and KPIs. It identifies top performers, forecasts revenue, and offers heat maps to analyze sales by location.

Case Study: How  Nappy Shoppe saved 52 hours per week by integrating Etsy & other sales channels with QuickBooks and Webgility

Pros

• More than 750 app integrations
• QuickBooks has a clean and intuitive interface.
• Chat and phone support are available Monday through Saturday in all plans

Cons

• While the basics are simple, advanced features require training.
• Advanced accounting features may require third-party apps or additional costs.

Pricing

QuickBooks Online has a four-tier pricing:

• Simple Start: $17.50/mo
• Essential 32.50/month 
• Plus: $49.50/month
• Advanced: $117.50/month

For their most recent pricing, check their pricing page.

2. NetSuite Integrated with Webgility

NetSuite helps manage your Etsy shop's transactions, taxes, payments, and bookkeeping, but requires manual entry for orders, inventory updates, and financial data, which can be time-consuming and error-prone.

Webgility solves this by syncing Etsy sales data, refunds, fees, and expenses with NetSuite in real-time. It also keeps your financial records and inventory accurate by automating tasks like posting sales and managing listings across platforms, reducing errors and saving time.

Key Features of NetSuite

• Payment reconciliation: Etsy sellers deal with fragmented payments across Etsy Payments, PayPal, and Stripe. NetSuite automates this reconciliation, preventing manual entry errors.
• Tax management: NetSuite helps you with multi-region tax compliance. It can break down local taxes across jurisdictions and will allow multiple tax schedules for everything from GST to VAT, consumption, and general sales tax.
• Multi-currency and multi-location support: It supports multi-currency and multi-country transactions, making it an ideal solution for global businesses. 
• Real-time financial visibility: NetSuite provides dashboards and reports that give businesses a real-time overview of their financial health, including profit and loss, balance sheets, cash flow, and more.

Benefits of integrating Webgility with NetSuite

• Detailed sales and return transactions: Every sale and return made through your Etsy store is automatically synced with NetSuite. This provides a complete record that includes item details, customer information, taxes, discounts, and fees. It enables precise tracking and reporting, giving you a clear view of your earnings and allowing for better decision-making and financial insights.
• Simplified income and expense Tracking: Webgility lets you record summarized income and expenses for each payout with journal entries if you prefer a more streamlined approach. This feature is ideal for Etsy sellers who need an efficient way to manage finances without getting bogged down in the details while ensuring accurate financial records.
• Real-Time monitoring of sales, returns, and payouts: Webgility tracks your sales, returns, and payouts in real time, so you can always stay on top of your Etsy store’s financial activity. Whether you're processing refunds, managing sales, or monitoring payout schedules, this feature ensures that your records are up-to-date and accurately reflect the state of your business.
• Efficient tax filing and multi-channel fee tracking: Webgility tracks sales tax collected from all your sales channels by jurisdiction, making tax filing easier and more accurate. It also syncs and tracks fees from other ecommerce platforms, including Amazon, Shopify, eBay, and payment processors like PayPal and Stripe. Additionally, it helps you manage shipping fees from services like ShipStation, ensuring all your costs are accounted for.

Pros

• NetSuite lets you pay only for the features you need.
• It includes ERP, CRM, and financial management

Cons

• Some users find its interface complex and not as intuitive
• Customizing NetSuite can be challenging, requiring technical expertise

Pricing

NetSuite offers a subscription model with an annual license fee for the core platform, optional modules, users, and a one-time setup fee. For a customized plan, contact the support team.

3. Xero

Xero simplifies managing your Etsy store's finances with features like automatic bank feeds, invoicing, and expense tracking. It helps you monitor cash flow, generate reports, reconcile transactions, and collaborate with your accountant, saving you time and effort.

Key Features of Xero

• Inventory management: It automats inventory tracking by importing product data from Etsy, helping sellers manage stock levels.
• Detailed reporting: Xero generates real-time, accurate sales, profit, and expense reports.
• Multi-currency support: It supports multi-currency transactions automatically applying the correct exchange rate.
• Expense management: The software tracks expenses, submitting claims, and managing accounts payable providing an overview of cash flow.
• Invoicing and billing: You can send clients professional and customizable templates and automate delayed payment reminders.
• Bank integration and reconciliation: Xero integrates with over 21,000 global banks, providing automatic daily bank feeds that simplify reconciliation processes.

Pros

• Xero allows the importation of bank feeds, the creation of recurring invoices, and the suggestion of automatic reconciliations.
• It has a real-time dashboard that gives immediate insights into financial performance.

Cons

• The basic plan limits how many bills and invoices you can create.
• Xero takes a long time to respond to customer feedback

Pricing

Here is the pricing plan for Xero

• Starter Plan is priced at $20 per month
• Standard Plan is available at $47 per month. 

Premium Plan is priced at $80 per month.

4. Wave

Wave Accounting is a free, easy-to-use software that helps over 2 million small business owners in the US and Canada manage their finances. Popular for its invoicing, accounting, and online payments, it's perfect for Etsy sellers looking for simple, efficient financial management.

Key Features of Wave

• Bank connections and reconciliation: Wave connects directly with your bank, credit card, and PayPal accounts. This makes reconciling transactions easier and matching income with Etsy payments.
• Invoicing:  The solution allows you to create and send customized invoices. This feature is helpful if you work with clients outside Etsy or need to issue invoices for custom orders.
• Receipt scanning: Wave’s mobile app lets you digitally scan, categorize, and store receipts. Allow you to track your expenses.
• Multi-currency support: If you make international sales, you can benefit from Wave’s multi-currency support. You can keep track of tran sactions in various currencies.
• Expense tracking: Wave automatically imports your Etsy transactions, including sales and fees, to help you track your expenses.
• Sales tax tracking: It allows you to track sales tax by integrating your transactions, making it easier to calculate and file sales tax for Etsy sales

Pros

• Its Starter plan is free, which can be suitable for new Etsy sellers
• Its mobile app enables you to scan receipts and store them digitally.
• You can hire their professional bookkeepers if needed

Cons

• Payroll features are only available for users in the US and Canada.
• Wave offers fewer integrations with third-party apps

Pricing

• Starter Plan: Free ($0/month)
• Pro Plan: $16/month (Billed monthly)

Check out Wave’s pricing page for updated pricing.

5. Sage

Sage is a business management software specializing in accounting, payroll, payments, enterprise resource planning (ERP), and other financial solutions. 

Its accounting solution can help you manage finances with ease. It allows you to create invoices, track cash flow, automate admin, and capture expenses. 

Whether you're a solo entrepreneur or managing a team, Sage Accounting simplifies your business operations, making accounting stress-free.

Key Features of Sage

• Invoicing: Sage allows Etsy sellers to generate professional invoices, enhancing brand consistency and streamlining financial processes.
• Automated tax calculations: It helps sellers compute sales tax based on their customers’ location.
• Real-time profit and loss monitoring: Sage delivers up-to-the-minute reports on sales, costs, and profits, providing sellers with a clear snapshot of their business at all times.
• Expense management: You can effortlessly track shipping, packaging, and Etsy fees expenses. This simplifies the calculation of profit margins.
• Inventory tracking: Sage automatically updates stock levels with each sale. It helps to prevent overselling and ensure better inventory control.

Pros

• Improved cash flow management 
• Integrates with over 40 different software products

Cons

• Some businesses may find the pricing a bit on the higher side

Pricing

• Pro Accounting: Priced at $625 per year for a single user.
• Premium Accounting: Starts at $1,043 per year
• Quantum Accounting: Starts at $1,780 per year

Check Sage’s pricing page for updated pricing information.

Get Webgility to automate accounting on Etsy?

To avoid the hassle of manually updating your Etsy shop data to QuickBooks Online/Desktop/POS and NetSuite, you need to get Webgility. 

This tool automatically syncs your store books, inventory, invoicing, expense tracking, payroll,  and financial reporting data to QuickBooks or Netsuite in real-time, reducing manual processes.

Webgility key features

• Inventory management: By integrating with QuickBooks or NetSuite Inventory, Webgility syncs your Etsy sales, pricing and returns in near real-time to keep your inventory accurate. 
• AI agent: Webgility's AI Assistant (Beta) helps with your bookkeeping tasks by instantly fetching order details, refunds, and product information.
• Tax management: Webgility partners with Avalara to simplify sales tax management. This integration ensures tax compliance by validating tax charges based on local regulations and streamlining reporting and filing.
• Accounting automation: Webgility automates the transfer of order and expense data between Etsy and accounting tools like NetSuite or QuickBooks. This ensures your financial records stay up-to-date, making reconciliation easier for you or your accountant.

Testimonials

Here’s what G2 users said about using Webgility

Frequently asked questions

How to do Etsy accounting?

Etsy accounting requires tracking sales, inventory, and taxes, including recording revenue, fees, shipping costs, and managing returns. Accounting software simplifies these tasks, allowing you to generate financial reports like profit and loss statements, stay organized, and ensure accurate reconciliations.

How do I pay taxes when selling on Etsy?

When selling on Etsy, you must report earnings and manage taxes. While Etsy collects sales tax in some regions, you're responsible for tracking and remitting other taxes. Accounting software automates tax calculations, ensuring compliance and simplifying the process.

How do I record Etsy fees in QuickBooks?

Use an integration tool like Webgility to record and categorize Etsy fees in QuickBooks automatically. Alternatively, manually record each fee type as a transaction and reconcile with bank statements for accuracy.