"I did $4,400 in sales in December, but my Amazon sales report only shows $2,800. Even with $800 in deferred transactions, it still doesn’t add up!,” a frustrated Amazon seller shared on the same platform.
This is a common struggle. If you’re recording Amazon’s net deposit into your bank every two weeks, you're missing key details like refunds, fees, taxes, and adjustments. That could mean overpaying on taxes or missing out on crucial deductions.
You’re probably already looking for a better way - one that doesn’t leave you scrambling through messy Amazon reports at tax time. An accounting automation tool like Webgility syncs all fees, sales, and refunds straight into QuickBooks, saving you from all the “Wait, where did that charge come from?” moments.
There are other ways too. But, before that -
Yes, Amazon and QuickBooks can be linked to sync your sales, fees, and payouts automatically.
If you’ve been manually entering Amazon sales data into QuickBooks, you’re not alone. Many small businesses start this way. While it seems simple at first, the risks of errors and missed deductions increase as sales grow.
We’ll cover best practices for manual entry and common mistakes to avoid later. But first, let’s explore faster, more accurate ways to get Amazon data into QuickBooks.
Three ways to enter Amazon sales into QuickBooks:
Let’s look at each method.
To start Amazon accounting with Webgility, simply connect QuickBooks and the Amazon store to Webgility.
Begin by signing up for Amazon QuickBooks integration. Head to the Webgility website and click “Try for free” in the top right corner to get started.
Once you've signed up, the next step is linking your Amazon store to Webgility so it can start syncing your sales data.
Similarly, follow these steps to connect your Amazon store with Webgility online.
Watch this video tutorial for step-by-step guidance.
💡Pro Tip: If you’re using QuickBooks Online, check out this six-step process to integrate Amazon with QuickBooks directly.
Once your Amazon store is connected, the next step is linking QuickBooks to Webgility for accurate accounting.
Similarly, follow these steps for Webgility Online:
Once configured, go to Sync Settings and choose Amazon as the source and QuickBooks as the destination for data to flow.
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📌Note: Choosing the right Webgility platform depends on your QuickBooks version and the volume of transactions you handle:
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Once you connect your sales channel and accounting software with Webgility, you just need to choose whether you want real-time syncing (updates every 1-2 hours) or daily batch imports. Once enabled, Webgility syncs orders, refunds, and fees.
Instead of manually entering each sale, Webgility ensures transactions are logged in QuickBooks in real-time.
Webgility automatically maps sales, taxes, and refunds to the correct QuickBooks accounts. This automation ensures all your transactions are accurately categorized, facilitating easy generation of reports for tax filing and financial tracking.
The platform also captures various Amazon fees, such as Fulfillment by Amazon (FBA) charges, referral fees, and shipping costs, and categorizes them appropriately within QuickBooks. This detailed recording provides a clearer picture of your true profits by accounting for all expenses associated with selling on Amazon.
Webgility matches Amazon deposits with corresponding bank transactions in QuickBooks, removing the need for manual adjustments so that your financial records accurately reflect your Amazon sales and associated deposits, reducing discrepancies and potential errors.
In case investing in fully automated accounting software feels unnecessary, at this point, you can opt for partial automation with a data-syncing tool.
These tools pull sales data from Amazon, push it into QuickBooks, and track revenue without entering transactions manually. It’s ideal for businesses with 100+ orders per month, selling across multiple Amazon marketplaces, and using Fulfillment by Amazon (FBA), which involves complex fees.
For example, the Amazon Business Purchases App is a native QuickBooks Online integration that automatically imports your Amazon business expenses. However, it does not manage Amazon sales data, meaning you’ll still need a separate solution for tracking revenue, payouts, and fees.
Even with third-party data-syncing tools, you may run into some limitations:
If you’re a small business or a new Amazon seller processing fewer than 100 orders per month, manually entering sales data into QuickBooks may seem like a cost-effective solution.
In this method, you simply record Amazon cash deposits as “sales income” in QuickBooks Online.
Steps to manually enter Amazon sales data into QuickBooks:
Log in to Amazon Seller Central >> Go to Reports >> Payments.
Download the Amazon Settlement V2 Report which matches your payout amount.
Open QuickBooks Online >> Navigate to Banking.
Locate the Amazon Settlements deposit in your transactions list.
QuickBooks may default the category to Sales of Product Income, you can keep it or change it to Amazon Sales.
Click Add to record the deposit in QuickBooks.
Open QuickBooks Online Click + New >> Journal Entry
Enter line items for:
Match the Amazon payout to the bank deposit in QuickBooks and ensure all fees, refunds, and sales are properly accounted for.
If you want a clearer breakdown of your Amazon settlements, Webgility Analytics provides detailed reports on your Amazon sales, fees, and payouts.
While manually entering Amazon sales data into QuickBooks saves upfront costs, it becomes inefficient and error-prone as order volume grows. Here’s why:
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Channie's, an educational products company, struggled with manual data entry, spending over two hours daily on bookkeeping for Amazon sales. After integrating Webgility with QuickBooks Online, they automated order syncing, saved 60+ hours per month, and reduced errors. This allowed them to focus on business growth, leading to a 250% increase in order volume. Alt text: An image displaying Channie’s president testimonial |
Manually tracking Amazon sales in QuickBooks isn’t just time-consuming—it also increases the risk of tax reporting errors, missed deductions, and financial blind spots. Automation simplifies bookkeeping, ensuring that every sale, fee, and payout is accurately recorded without hours of manual work.
You can get started for free today with Webgility, and let it take care of your Amazon accounting while you scale your business!
You can automate syncing Amazon sales with QuickBooks using Webgility, which integrates Amazon directly with QuickBooks. It pulls sales data, fees, and taxes in real-time and eliminates manual entry. This saves you time and minimizes the scope of errors due to manual entries.
A popular tool for integrating Amazon with QuickBooks is Webgility. These platforms automate data syncing, categorize transactions, and simplify reconciliation, helping you keep your books accurate with minimal effort.
To reconcile Amazon payouts, match the deposit amount in QuickBooks with Amazon’s settlement report. Integration tools can automatically break down payouts into sales, fees, and refunds, ensuring accurate records and reducing manual work.
Yes, you can track Amazon FBA inventory in QuickBooks by using inventory management software that syncs with Amazon. This ensures real-time updates on stock levels, sales, and returns, helping maintain accurate financial records.