Magento, Magento 2 QuickBooks Online Integration

Post Magento orders to QuickBooks automatically as sales receipts, invoices, and more

Save time and money with accounting automation for your Magento or Magento 2 store. Webgility connects QuickBooks to your web stores, marketplace accounts, shipping platform, and point of sale so that you can download and post orders as estimates, invoices, sales orders, or sales receipts directly to your accounting system.

Group transactions and post them as journal entries or individual line items, regardless of payment method.

Post Magento orders by selected date range or by order status.

Set automation rules to download and post orders on your preferred schedule.

Stay on top of supply with Magento inventory sync

Synchronizing and updating products automatically can help avoid costly inventory mistakes like overstocking and stocking out, improving customer experiences. Webgility multichannel inventory sync keeps prices and quantities synced between Magento, QuickBooks, and anywhere else you sell online or in person through a POS terminal.

Set the Webgility Scheduler to update available inventory at your preferred frequency.

Transfer simple products from QuickBooks to Magento or the other way around.

Match or map products between Magento and QuickBooks.

Stay on top of tax rates, profits, SKU numbers, and other essential analytics

Simplify sales tax rates by validating third-party calculations. Then route the collected sales tax to the appropriate place in your chart of accounts for easy remittance. Access all your performance data from multiple channels and sources in one place. Webgility's business analytics solution gives you access to over 60 metrics for smarter decisions and improved efficiency.

Get SKU-level details on the products and channels with the highest returns.

Anticipate what’s ahead with revenue forecasting.

See where your customers are shopping on interactive heat maps.

See a detailed list of the features Webgility provides.

	Select your Accounting/POS Platform

Collapse All Rows

Analytics
No result found.
Sales
Profitability
Payout

Order Management
No result found.
Download orders automatically
Download past orders
Specify orders to download by status and date range
Create sales receipt or invoice in QuickBooks
Consolidate orders and post item to QuickBooks as one transaction
Record order notes in QuickBooks
Record taxes, discounts and shipping charges in QuickBooks
Recogonize existing customers and create new customers in QuickBooks
Download refunds
Create credit memo or refund receipt in QuickBooks
Download marketplace expenses and fees	n/a
Download past expenses & fees	n/a
Store and access fees reports even after marketplace expenses and fees are synced with QuickBooks	n/a
Post marketplace expenses and fees to QuickBooks	n/a
View order activities and details
Automatically sync orders with QuickBooks Online
Automatically sync refunds with QuickBooks Online
Undo Sync

B2B Order Management
No result found.
Download B2B orders from different sales channel and 3rd party apps integrated with your channel automatically
Configure differently for B2B orders
PO Number Sync
Payment Terms Sync
Match Company Profile

Product Management
No result found.
View products from online store
View products from QuickBooks
Match existing online store and QuickBooks products
Create new product or prompt to map missing products in QuickBooks
Sync price to update QuickBooks
Sync quantity to update QuickBooks
Sync price to update online store
Sync quantity to update online store

Payment Processor Reconciliation
No result found.
Download payment transaction of each order from payment processors (PayPal, Stripe, or Shopify Payments)	Yes with PayPal,Payflow and Stripe
Post payment processor fees to QuickBooks as a line item in the sales receipt/invoice	Yes with PayPal,Payflow and Stripe
View payment processor fees and net order revenue in eCC Cloud	Yes with PayPal,Payflow and Stripe
Connect to multiple payment procesors	Yes with PayPal,Payflow and Stripe

Others
No result found.
Requires Webgility Store Module
Payout download
Journal posting

“The response time in order processing is much quicker with automation than it would be if it was all manual. The way I see it, Webgility is strategically located in the automation of commerce around the world.”

Barry Samson

Owner, Buddy Ventures International

“Webgility saves me so much time from manually entering new items and orders. It helps keep accurate inventory and, best of all, the support is second to none! Support is always there to help, and I have never been disappointed in the six years I have been using the app.”

De Anna Thompson

Owner, Apparel Garden Boutique

Barry Samson

Owner, Buddy Ventures International

De Anna Thompson

Owner, Apparel Garden Boutique

Why Magento (now Adobe Commerce)?

Magento (now Adobe Commerce) is a multichannel commerce platform for B2B and B2C businesses that want to integrate digital and physical shopping experiences and delight customers. Magento is a customizable, open source platform with a strong portfolio of cloud-based, omnichannel solutions, including in-store, retail associate and order management technology.

Magento 2 is a multi-store tool that allows sellers to set up additional websites using select products and design variations. Some sources suggest Magento 2 stores can handle around 10 million views per hour at a faster rate than Magento 1.

Compatibilities

Magento Commerce
Subscription

Accounting Platform
QuickBooks Online, QuickBooks Desktop

FAQs

What does Webgility cost?

Webgility plans start at $49 per month with an annual subscription for customers who use QuickBooks Online. Plans start at $109 per month with an annual subscription for QuickBooks Desktop customers. All plans include free support and 1:1 onboarding and setup with a Webgility expert.

How do I connect Magento 2 or Magento to QuickBooks Online?

To connect Magento and QuickBooks Online through Webgility, you'll need to install a Webgility store module, which will require your Web Store FTP Information. You can contact your system administrator or your hosting company for this information. From there, follow these steps:

Select Settings, Connections, and the plus sign (+) next to Sales Channel.
Select Magento and Continue.
Enter your store's web address and select Continue.
If you need to install the Webgility store module, do it now.
Copy the path to the store module and paste it into the Webgility store module address.
Enter your store's admin username and password and select Connect.

Does Magento integrate with QuickBooks?

Yes! Magento integrations with QuickBooks through cloud accounting and accounting automation solutions like Webgility. When you connect Magento with your accounting system, you can virtually eliminate time-consuming and error-prone manual tasks.

How do I connect Magento 2 to QuickBooks Desktop?

Complete the following steps to connect Magento 2 to QuickBooks Desktop.

Retrieve the access token located in the admin area of Magento.
1. Go to System and Integrations.
2. Select Add New Integration.
3. Name the integration Webgility_Magento, and enter your store's login credentials.
4. Provide "All resource" or "Customer resource" access to the API by selecting from the dropdown menu under Available APIs.
5. Select Activate, Allow, and copy the access token, select Save, and select Done.
Open Webgility and select Add a Store. Under the Select Store field, choose Magento 2 and Higher.
Enter the admin base URL (website URL) and Access Token. Then select Connect to Magento.
Once Magento connects, select Continue.