From Order to Certified Books
Webgility reads transactions from your sales channels, applies accounting rules, posts clean entries, reconciles payouts, and, with our certified experts, guarantees that your ecommerce books are ready to trust.
Every Transaction.
Eight Steps. Every Time.
A connector moves data. Webgility reconciles it. Follow a single Shopify order as it travels through all eight steps — from the moment it's captured at the channel to the certified close your CPA can hand to anyone.
Every Order, Every Channel, Goes In.
The moment a customer completes a purchase on Shopify, Amazon, Walmart, TikTok, or any of 50+ connected channels, Webgility captures it at the transaction level. Not a summary. The order, with every fee, every line item, every SKU — recorded before any human has touched it.
480+ pre-built accounting rules determine exactly how that order will be classified. The channel doesn't matter. The volume doesn't matter. The rules run every time.
Channel Language Unpacked into Your Chart of Accounts.
Every channel packages order data differently. Webgility translates each one into your accounting structure — mapping sales income, shipping income, fees, taxes, and COGS to the exact accounts you've configured. Nothing goes to a catch-all. Every dollar has a home.
One order. Six accounts. Zero ambiguity about where any of it lives in QuickBooks.
Quantities Adjust Across Every Warehouse and Channel.
Every fulfilled order triggers an inventory decrement in QuickBooks, across every active sales channel, and against your warehouse count — in near real time. Your available-to-sell number stays current, not an approximation based on yesterday's sync.
No channel is left behind. Shopify, Amazon, Walmart, eBay — all in sync before the next order can oversell.
Inventory visibility →A Balanced Double-Entry Journal, Posted Automatically.
Every transaction produces a properly balanced journal entry — debit and credit sides equal, every component classified to the correct account. Sales income, shipping income, fees, COGS, sales tax payable. Posted in 14 minutes, not at the end of the month.
This is what makes real-time P&L possible. The books stay current because the entries post as transactions happen.
Human Eyes on Every Exception, Before It Closes.
Automation handles the 99.9%. Specialists handle the rest. Every flagged exception — fee restructures, reserve holds, unmatched credits, wrong-period invoices — is reviewed, resolved, and documented with an audit trail attached. Nothing carries forward to suspense.
When you close the month, you know every exception has a human signature on it.
The human-verified close →AUTO-PROCESSED
FOR REVIEW
BY SARAH K.
BOOKS CLEAN
Every Payout Matched to Its Source Orders.
When a settlement arrives, Webgility already has the matching journal entries. Every order in that payout period, every fee deducted, every refund applied — reconciled line by line, so the deposit in your bank matches the entry in QuickBooks to the penny.
No manual matching. No suspense entries. The ledger was ready before the bank deposit arrived.
Cash flow visibility →Closed, Reviewed, and Certified — Every Month.
The close is not complete until a Webgility specialist signs off. Every transaction reconciled. Every exception resolved. Your books close certified — not approximated, not manually assembled by your team, certified — with a full audit trail you can hand to any CPA or investor.
Not an estimate. Not a best effort. A signature.
Certified close →The Numbers That Change How You Operate.
Channel margin, SKU-level performance, cash position adjusted for settlement timing, and a complete exception resolution log. Operational intelligence from books you can trust — not from a dashboard that has its own version of reality.
When every step has run, these numbers are authoritative. Not because the dashboard says so — because the reconciliation behind them is certified.
Why this visibility matters →Nothing posts until it passes.
The moment that separates reconciliation from data transfer is the validation gate. Before any entry reaches your accounting platform, Webgility runs a series of automated checks, comparing amounts against expected values, matching payouts to source orders, flagging anomalies that fall outside normal variance ranges.
Basic connectors post everything and let your accountant find the problems. Webgility finds the problems before they post. The distinction matters: an error in your books compounds. An error caught in validation disappears.
Orders post before the deposit arrives.
Most accounting systems wait for the bank deposit and try to figure out what's in it. Webgility works the other way: every order posts to a dedicated clearing account in QuickBooks for that channel and payment method, so when the deposit arrives, it's already reconciled against a full ledger.
This is what makes real-time visibility real. You're not reading the bank feed — you're reading channel-level accounts that update with every transaction. Cash position, margin by channel, and settlement status are current because the books are current, not because a batch ran overnight.
Software automates. Specialists certify.
Always-on automation handles every transaction in real time. At the end of every month, a Webgility certified specialist takes over, reviewing the close, reconciling any flagged items, and certifying that your books are complete and accurate.
Automated reconciliation
Every order, fee, payout, and refund, processed in real time, 24/7. Pre-post validation runs on every transaction. Anomalies are flagged automatically. Your books stay current without manual intervention.
Specialist review
At month-end, a Webgility certified specialist reviews every flagged exception, reconciles payout totals against channel settlement records, and verifies that all transactions have posted correctly to the right accounts.
Books certified
The close is not complete until the specialist signs off. You receive notification that your books have been reviewed, reconciled, and certified, every order, every fee, every payout accounted for. Not an estimate. Certified books.
Three things that change how you operate.
Certified books are not just a compliance deliverable. They're the operational foundation that changes the quality of every decision you make.
Always-on visibility
Every transaction posted in real time means your books reflect current reality, not last week's batch. P&L, inventory position, and cash flow are always current. No waiting for the close to understand where you stand.
Certified monthly close
Every month, your books are reviewed and certified by a Webgility specialist. Not approximated. Not manually reconciled by your team. Certified, with a full audit trail tracing every entry back to the original order.
Decision-grade reporting
Channel-level P&L. Margin by SKU, net of fees and returns. Cash position adjusted for settlement timing. The operational analytics that come from books you can actually trust, not approximations you have to verify before acting on.
This is not sync. This is reconciliation.
A connector moves data. Webgility reconciles it. The difference is not marketing language, it's the operational gap between summary data that looks correct and transaction-level data that is correct. Summary sync tells you Shopify revenue was $14,882 this week. Webgility tells you exactly which orders that came from, what fees were deducted, which refunds were processed, and how the net payout maps to what actually landed in your account.
The difference is visible in two places: the quality of your monthly close, and the quality of the decisions you can make from your books.
- Revenue summaries by period
- Fee totals without line-item detail
- Payouts posted as lump sums
- No pre-post validation
- No anomaly detection
- No specialist review
- Every order posted with full line-item detail
- Every fee classified to correct account
- Every payout mapped to source orders
- Pre-post validation on every transaction
- Anomaly detection flags discrepancies
- Specialist certifies every monthly close
See Webgility in Action.
A real instance pre-loaded with sample orders, channels, and accounting entries. Nothing to install. No account needed.
Find out what your operational gaps are actually costing you.
Our team of experts will help surface your operations and finance concerns. In 30 minutes, we will discuss your channels, accounting setup, leakages, inventory inconsistencies, and close process.